Setting Username formats
Custom Username Formats
Site Administrators can set Custom Username Formats for each user type. This is to allow Staff to have a different username format (A.Smith@) to studets (98AB01@)
To set a user name format click on the Preferences Tile in the launcher Then click on the Username formats tab
This page allows an admin user to manage their sites username formats that will be used by for users at your site
Setting the site default
Site Admins can select a username format for the site default from a pre-existing list of common user name formats.
Setting User Type specific formats
To set specific Username Format for each User Type check the 'Individual formats for User types' check box to enable this feature
A clone button is provided which lets Site Administrators quickly copy the 'site default' to all User formats for further adjustment.
Site Admins can select a username format for each user type from a pre-existing list of common Username formats.
Custom Username format
Site Admins can create custom username formats using a combination of the provided tokens detailed in the table below:
| Token | Description |
| [%F] | Forename |
| [%F#] | Number (#) of letters from Forename |
| [%S] | Surname |
| [%S#] | Number (#) of letters from Surname |
| [%L] | Random Letter (a-z) |
| [%N] | Random Number (1-9) |
| [%A] | Academic Birth Year (Student Only) |
| [%I] | Standard Birth Year (Student Only) |
| [%Y] | School Intake Year (Student Only) |
| [%B] | Birth Year (Student Only) |
| [%C] | Cohort Year (Student Only) |
In addition to the tokens shown in the table, you may also add alphanumeric characters, full stops, underscores and dashes. Other characters are excluded as they are unsupported in services SIMS ID provisions to. For example for a user called Adrian Blacker with an academic Birth Year of
2001 a username of 01.ABlacker.REd would be generated by setting a
username of [%L].[%F1][%S].RED Please note where two users will be generated with identical usernames an
incremental number will be appended to the end of the Username in this
case 01.ABlacker.RED2 To set a custom Username format check the* 'Custom' check box* next to the User Type name. This removes the predefined username format. Click on the Green Pencil icon to edit the Username format to launch the formatting dialogue Using the 'tokens' in the table, fullstops and alphnumberic characters build the Username format in the circled textbox. The dialogue will alert you if you use any unsupported charachters. When you have finished click Upadate to save you changes or Cancel to abandon them. Please note if you are editting non-student User Types the tokens based on Birth Year are not available. You will be returned to the main Username formats page. When you have concluded making changes please click Save to commit your changes. New users provisioned after this point will be created with the Usernames defined on this screen.Setting a custom Username format
